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Township Board Meeting Minutes - October 13, 2009

Proposed MINUTES OF THE STUDY SESSION BOARD MEETING

OF

THE CHARTER TOWNSHIP OF CHESTERFIELD

October 13, 2009

The meeting was called to order by Supervisor Lovelock at 4:42 P.M. in the Charter Township of Chesterfield Municipal Offices at 47275 Sugarbush, Chesterfield, MI 48047.

Present: Supervisor Lovelock, Clerk Uglis, Treasurer Hartman

Trustees: Bell, DeMuynck, Ficht, Printz (arrived at 4:47)

Also Present: Deputy Clerk Wurmlinger, Finance Director Bauer, Deputy Treasurer Clark

Motion by Ficht, seconded by DeMuynck to approve the agenda as submitted.

Ayes: All

Nays: None MOTION CARRIED

AGENDA / APPROVED

Deputy Clerk Ellen Clark and Finance Director Vicki Bauer outlined the key points regarding the township assessing a 1% Administration Fee:

It is estimated that this fee would generate $580,000.00 that would go to the general fund.

This fee would only be levied to the payment of summer and winter tax bills.

60% of all municipalities in the state currently assess this fee.

Virtually all city forms of government have a 1% Administration Fee.

Townships have been slow to adopt this fee but the State Treasury Department is strongly encouraging all municipalities to adopt this fee.

State law allows for up to a 1% Administration Fee.

The majority of tax money collected by the Township is for other entities.

Our auditors Plante Moran feel we should be doing this.

It is projected that State Revenue Sharing will continue to decline for at least the next two years.

Supervisor Lovelock stated that the 2010 Budget will project a deficit and this is one way to absorb the loss.

Proposed Minutes of the Study Session Board Meeting of 10/13/09

The Township is losing 2 million dollars in State Revenue taxes. It is his feeling this fee should have been enacted several years ago to avoid the problems we are facing now.

No action was taken.

Finance Director, Vicki Bauer, then gave an overview of the 2010 budget and answered questions from board members.

Historically medical insurance cost has increased each year by 2-6%. This year the carrier informed the Township that there will be an 18% increase.

Anticipated revenue has decreased by 6.23% for a total loss of $1,388,000.00.

Staff levels have decreased the last two years and the Supervisor has indicated there is a freeze on all new hiring.

The Fire Department’s Cost Recovery Program has helped their overall budget.

Each account was reviewed and the 2010 budget was distributed. (A copy is attached)

No action was taken.

 

1% ADMIN FEE OVERVIEW

 

 

 

 

 

 

 

 

 

 

 

 

2010 BUDGET
OVERVIEW

 

Motion by Lovelock, seconded by DeMuynck to adjourn the meeting at 5:56 P.M.

Ayes: All

Nays: None MOTION CARRIED

ADJOURNMENT

Janice M. Uglis, Clerk

Michael Lovelock, Supervisor

   
     
     

 

 

 

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